Fleet Maintenance Programs

Whether your operation has 1 or 300 employees it is imperative to have a maintenance program in place for you as the owner and you’re employees. First and foremost I recommend the use of a quality D.V.C.R. Book that will stay in the cab of each tractor until exhausted. The advantage of using books rather than individual forms will give you a record of who has been in that vehicle and it’s less likely that it will get thrown out or misplaced. Record keeping is also simplified, as books are all that need collected instead of filling individual forms. Remember that maintenance records must be kept for three months before being discarded.

Protect yourself from an audit and make sure you have signed and dated each daily D.V.C.R. If you are the new operator of that vehicle for the day you must sign as the reviewing driver. The mechanic even if that is you the owner must sign off on the repair and list what corrective action has been taken. If the vehicle is non repairable immediately and a part is on order that must be noted as well. The vehicle can still go out as long as the repair is not a deadline item.

There are several choices of D.V.C.R. books you can use. I highly recommend ordering from JJ Keller this is a fantastic company that offers everything a trucking company could ever need in regards to compliance and safety. The book that I really like is a full size sheet that give ample room for listing deficiencies and it looks like this You can order this book here